Job Description

POSITION GENERAL SUMMARY

Provide personal administrative support to management and the company by conducting and organizing administrative duties and and other activities.

ESSENTIAL POSITION FUNCTIONS

• Arrange, schedule and organize the appointments and meetings of Senior General Manager / General Manager.
• Attend and screen all incoming and outgoing phone calls of the Senior General Manager / General Manager.
• Prepare write ups and presentation slides as and when required.
• To set up and maintain appropriate and effective filing system for all documents.
• Liaise with internal staff of other division and department on all administrative matters.
• Managing the travelling processes for Senior General Manager / General Manager and other personnel within Department / Division
• To perform other clerical tasks for other units as instructed from time to time
• Record minutes of the division meeting as and when required.
• To assist in day-to-day running of the administration function of the division.
• Any other duties assigned by the Management by time to time.
• Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates.

Key Challenges

• Multitasking at all times
• Adherence to deadlines
• Screening parties requesting for meetings/ teleconversations from the Senior General Manager / General Manager

Skills

• Customer service oriented with pleasant personality
• Fluent with both written and spoken English and Bahasa
• Having pleasant personality and able to communicate effectively with all level of personnel.
• Preferably possess working knowledge in SAP System.
• Able to work independently with minimum supervision.
• Well-organized and detail oriented person.
• Must be computer literate preferably Microsoft Office and SAP System.

Relevant Industries

• Diploma with at least 2 years relevant working experience

Education

• Diploma (CGPA > 2.8) in Secretarial Science / Office Management or equivalent