Key Responsibilities:

• Arranging import & export shipments via Air Freight, Sea Freight & Road Freight
• Raising Chamber of Commerce / Customs documentation including legalization of documents, managing online forms for the efficient, cost effective and lawful execution of all import/export activities
• Liaising with approved Freight Forwarders and Couriers to make Logistic bookings, review costs and services for freight forwarders and approval of freight invoices supplied by the carriers
• Maintain and share with colleagues as appropriate, personal knowledge of all relevant import/export law and procedures; tariffs and duties; licenses’ and restrictions
• Work to tight deadlines, and respond to client priorities, and work schedules
• Participate in project and Bid & proposal meetings, to provide logistic guidance as well as costing
• Ensure re-export of products are processed in compliant with the rules and regulations depending on reason of export, i.e., repair, FOC warranty, exhibition.
• Liaison with Head/Regional Offices in Europe, South & North America, and Asia
• Communicate with related authorities, customers and suppliers, in all relevant territories and countries, as necessary to ensure efficient, positive and lawful relations, support and activities
• Handling Hazardous Export shipments
• Tracking & Tracing consignments through to arrival
• Liaising with internal & external customers to resolve any shipping issues which arise.
• Clear understanding of current INCOTERMS
• Packing of consignments, which includes palletising consignments
• Loading and offloading collection/delivery vehicles, and maintain records accordingly
• Receiving goods into the company, and closing out P/O’s on in-house system
• Maintain records of all Logistic operations on to in-house database and make the data available to other departments upon request
• Approve supplier invoices and challenge any inaccuracies
• Represent the Department Manager in their absence as required
• Perform duties in compliance with Company policies, including but not limited to Anti-corruption, export control, ethic and compliance policies.

Basic Qualifications:

• Extensive export compliance experience, and knowledge of Export Controls.
• Experience with export/import compliance in the Asia region, including mainland China.
• Up to date knowledge of ATA Carnet and applying for Certificates of Origin.
• Excellent IT skills ideally with experience of internal systems and tools including MS Office, Outlook, Word, PowerPoint and a high level of MS Excel experience.
• Good task/ time management skills will be required, as are self-motivation skills.
•  Ability to work to deadlines and prioritise will be required, and ability to communicate at a good level internally and across departments.
• Ability to work on complex turnkey projects within deadlines
• Proven record of achievement and ability with emphasis on airfreight processes, customer service, administration and financial awareness
• Customer Service and communication skills are required, as the role requires collaboration with other departments
• Proven organizational skills.
• Attention to detail skills will be required.
• Must have hands on approach.