Key Responsibilities

1. Executive & Calendar Management

• Manage the GM’s complex calendar, appointments and reminders across local and international time zones
• Proactively plan and coordinate domestic and international travel itineraries, including flights, accommodation, transport and meeting schedules
• Anticipate scheduling conflicts and resolve priorities independently where appropriate

2. Executive Communications & Liaison

• Manage the GM’s email and correspondence, drafting professional communications on behalf of the GM when required
• Act as the first point of contact for internal stakeholders and international Bombardier offices
• Liaise confidently with senior leaders, visitors and external partners while maintaining discretion

3. Meetings, Presentations & Documentation

• Organise executive and leadership meetings including:
• Agenda preparation
• Presentation slide support
• Minutes taking and action tracking (where required)
• Ensure meeting rooms are booked and set up professionally including:
• Audio-visual readiness
• Catering arrangements (coffee/tea, refreshments, cutlery, etc.)

4. Site & Executive Events Coordination

• Plan and facilitate internal and external engagement events including:
• Employee All Hands
• Leadership briefings
• Women-in-Aviation events
• Customer, OEM and CJI visits
• Coordinate closely with relevant teams to ensure:
• Security clearances
• Declaration and compliance forms
• Visitor access requirements are completed in advance

5. Awards, Recognition & Employee Engagement Support

• Act as liaison for:
• RMP / CREDO recognition programmes
• Long Service Awards
• Coordinate annual photo sessions for award recipients
• Manage the ordering of pins, certificates, and recognition materials
• Support the presentation of awards during Quarterly All Hands or leadership events

7. Marketing & Administrative Support

• Support the Marketing team with administrative tasks such as:
• Receiving brochures or materials
• Coordinating merchandise orders
• Act as a reliable administrative interface between leadership and support functions

8. Organisational & Records Management

• Maintain and update the monthly organisational chart in the Management folder
• Ensure documents are version-controlled and stored appropriately

9. Procurement & Vendor Coordination

• Raise Purchase Requisitions (PRs) for approvals in accordance with company procedures
• Support the creation of new vendor/supplier codes when required
• Follow up on approvals and documentation to ensure timely processing

10. General Administration & Ad-hoc Support

• Arrange business cards upon request
• Provide ad-hoc administrative support as assigned by management
• Serve as backup for Reception duties when required, ensuring continuity of front-office operations

Key Competencies & Skills

• Strong organisational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Ability to manage multiple priorities in a fast-paced, regulated environment
• Confident stakeholder management across seniority levels and cultures
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Comfortable working with enterprise systems and portals
• Possess knowledge of core AI and automation tools for common office tasks. 

Experience & Qualifications

• Minimum 6–8 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably supporting senior leadership
• Experience in aviation, engineering, manufacturing or regulated industries is an advantage
• Prior exposure to multinational or matrix organisations preferred

Personal Attributes



• Professional, composed and trustworthy
• Proactive and solutions-oriented
• Able to exercise sound judgement and independence
• Adaptable and resilient under changing priorities
• Strong communication and interpersonal skills. 
• Strong team player and able to independently drive activities and take initiatives. 
• Ability to multitask in a fast-paced environment and work well under pressure.