Main Responsibilities

Executive Support:

•  Manage SVP, Asia Pacific ’s calendar, schedule meetings, and coordinate international and domestic travel, including compliance with aviation security protocols.

•  Prepare agendas, briefing materials, and presentations for board meetings, regulatory reviews, tradeshows and industry conferences.

•  Prepare meeting minutes and actions arising from key leadership meetings.

•  Handle confidential correspondence and documents with discretion.

Communication & Liaison:

•  Serve as the primary point of contact between the SVP, Asia Pacific and internal/external stakeholders, including aviation authorities, airline partners, and regulatory bodies.

•  Draft and review emails, reports, and official communications on behalf of the SVP, Asia Pacific

Project Coordination:

•  Assist in tracking strategic initiatives related to fleet management, safety compliance, and operational efficiency.

•  Support SVP, Asia Pacific in preparing for audits, compliance checks, and aviation authority meetings.

Industry Engagement:

•  Coordinate SVP, Asia Pacific’s participation in aviation forums, trade shows, and regulatory discussions.

•  Maintain awareness of industry trends and provide relevant updates to the SVP, Asia Pacific

Office Management:

•  Oversee administrative tasks related to the SVP, Asia Pacific’s office.

•  Maintain organized filing systems for regulatory documents and ensure timely retrieval.

•  Prepare the facility and coordinate all logistics for VIP visits, including hospitality.

•  Plan and organize senior leadership meetings in the APAC region.

Minimum Requirements

•  Bachelor’s degree in Business Administration, Aviation Management, or related field preferred.

•  Good communication skills 

•  Common courtesy and customer orientation 

•  Pro-active approach and ability to anticipate needs

•  Flexibility to work outside standard hours and travel when necessary. 

•  Strong understanding of safety and compliance culture in aviation.

Desired Characteristics

•  Minimum 5 years of experience supporting senior executives, ideally in aviation or a highly regulated industry.

•  Strong proficiency in MS Office Suite and digital collaboration tools.

•  Excellent communication skills (written and verbal) and professional demeanor.

•  Ability to handle sensitive information with integrity and confidentiality.

•  Highly organized, detail-oriented, and proactive problem solver.

•  Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency)