ESSENTIAL POSITION FUNCTIONS

• Maintains and manages all important documents either for a project or whole organization and assures that it is easily accessible and stored
• Manage by recording, scanning, sorting, distributing and storing all incoming and outgoing correspondences every day
• Upload correspondences into ECMS system to make sure documents keep in safely and easy to retrieve
• Assist in delivery all correspondences and reports via fax or post
• Assist with basic reports by undertaking basic analysis and research and type up information as requested accurately and efficiently
• Administrative matters for project (assist on security passes, IDs, supplies, documents)

Key Challenges

• Ensuring updates/revisions for documents and trails are consistently filed and easily traceable      

Skills

• Strong understanding and conscious of safe work practive
• Excellent written and verbal communication skills
• Good interpersonal and communication skills
• Able to work independently 
• Familiar with Factories and Machinery Act 1967, Environmental Quality Act and Occupational Safety and Health 1994.

Education

Recognized Degree in Construction/ Office Management/ Business Administration or any other relevant qualifications from an established university in Malaysia/ UK/ Canada/ Australia/ Singapore.      

Relevant Industries

Minimum of 3 years relevant experience in document management or QA/QC preferably construction of a large scale project >RM100mil.