Responsibilities

• Responsible for the timely updating of the Transportation Vetting Portal (TVP) for all new hires and leavers of Vista America (except for Crew).
• Supports in ad hoc data entry and audit requests
• Coordinates meeting and travel arrangement, and resolve conflicting schedule demands for CHRO and other management as needed Screens, directs, and responds to incoming department calls and inquiries
• Support in the administration of the onboarding of new hires, and offboarding of departing employees. This includes assisting with paperwork and mailings.
• Assist with scheduling, initiating, and auditing performance reviews and employee training programs for completion
• Assist with organizing engaging HR team building activities and company events
• Sort incoming department mail and respond or distribute it to the appropriate team member
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Assist with organizing wellness events, workshops, and activities throughout all our US office locations

Required education and experience

• High school degree or equivalent required. 
• At least 3 years of administrative support experience in a corporate or professional environment.       
• Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint.
• Experienced working in ADP Workforce Now, or comparable HRIS Software.
• Ability to treat sensitive or confidential information with appropriate discretion.
• Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments. 

Why choose Vista America?

• No two days will be the same, your career with Vista America will be dynamic, challenging, and exciting. 
• Operational Excellence and Innovation: Industry leader in private aviation with numerous career advancement opportunities. Certified™ Great Place to Work®, highlighting employee satisfaction and career development.
• Commitment to Safety and Excellence: Wyvern Wingman® Certified, Vista America has a history of performance adhering to rigorous safety practices and continuously surpassing benchmarks. 
• Luxury World Class Fleet: We are committed to the highest standards. Our fleet is comprised of highly sought after aircraft, provided with white-glove opulent service that is guided by an obsessive attention to detail and craftsmanship. 

Benefits

• Medical, Dental, and Vision plans 
• 401(k) plan with generous company match with full and immediate vesting
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines