Key Result Responsibilities

• Provides administrative support on the day-to-day activities within the legal department; manages a variety of administrative and support duties to ensure efficiency and smooth work-flow.  
• Reflects a positive image of a professional and congenial approach throughout all his/her communication whether in person, in telephone, or throughout written/electronic correspondence.  
• Interacts internally with all company departments, and externally with clients, government authorities, suppliers, vendors, contractors, consultants, tenants, etc. 
• Manages the administration of agreements, contracts, briefings, tenancy contracts, etc. ensuring all are drafted, reviewed by legal department and carried out timely and effectively to facilitate the work needs. Assists the Legal Department in a variety of activities such as reviewing contracts, updating and following up on the litigation report, processing invoices, translation, and maintaining the filing system.
• Executes and coordinates various tasks of sensitive nature encountered with delicate and confidential information such as company resolutions, agreements, contracts and legal cases. 

Key Result Responsibilities - Continued

• Claims Management
• Analyze and investigate claims from initiation to resolution.
• Oversee settlements, ensure payments, and liaise with relevant stakeholders.
• Records Management
• Maintain and update physical and digital archives systematically.
• Ensure compliance with data protection and confidentiality standards.
• Reporting and Analysis
• Generate regular status reports and track key claim metrics.
• Identify trends and provide recommendations to improve processes.
• Administrative Support
• Coordinate claims processes across departments and manage documentation.
• Assist in updating policies and conducting file audits.
• Process Improvement
• Identify and implement efficiencies in claims and record-keeping workflows.
• Integrate feedback to enhance systems and tools
• Maintains an accurate and up-to-date database of all contacts, records, contracts, files, reports, etc. to be retrieved and accessed by authorized personnel whenever and as needed.  
• Note – The role defined here is not exhaustive and duties and responsibilities in line with the job function may be added from time to time. 

Qualifications (Academic, training, languages)

• Bachelor’s degree in law or equivalent. 
• Understanding of basic legal jargon and contractual terms.
• Proficient in Microsoft Office and Web Search. 
• Very good in English, French & Arabic. Spanish is a plus.
• Moroccan Nationality is a must.