Key Result Responsibilities

• Assists in implementing company’s strategic approach to overall spend, alongside internal stakeholders, advisors, and a wide range of external stakeholders; sets out a clear strategy to Shape & Optimize Cost Categories and keep the strategy updated over time.
• Implement supplier management policies to ensure consistent practices and develop strategic supplier relationships; Processes new vendor requests as required and establishes new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to improve pricing and quality of work.
• Undertakes procurement activities including administration & documentation to deliver best value for money, quality, and security of supply commensurate with customer’s business needs; Ensure the most appropriate procurement processes are applied to meet business needs and transaction costs are minimized
• Keep abreast of business developments within Air Arabia affecting areas of responsibility and work closely with business users to understand their current and future business needs
• Keep abreast of and anticipate developments within relevant supply markets affecting areas of responsibility within Air Arabia and develop plans to capitalize on them
• Keep abreast of current management and procurement techniques and thinking and use and deploy them as appropriate to ensure area of responsibility is at the forefront of modern thinking
• Directs, manages and develops the assigned team members to provide a sourcing and procurement service which meets the current and future needs of business users at least cost.
• Responsible for roll out, coordinating and managing the implementation of Procurement Systems including the user training, technical support, system improvements and user compliance with system utilization and administration.
• Carries out procurement research through internal customers, suppliers, and other sources of information to obtain feedback and assessment of procurement activities.

Key Result Responsibilities - Continued

Contract Management & Development

• Prepare draft contracts / agreements / SGHAs / precedents as required based on the information provided by various departments / Hubs/ Subsidiary companies etc.
• Liaise with all relevant personnel to collate relevant comments to be included in the contracts / agreements. If required, liaise with various third parties for finalization of contracts / agreements.
• Review, comment & amend various contracts / agreements as & when requested by various departments, departments / Hubs/ Subsidiary companies etc.Draft, evaluate, negotiate contracts, and administer contracts in accordance with company policies and legal requirements.
• Negotiate contract terms and pricing with internal managers and external vendors.
• On all standard and non-standard contracts, provide redlined recommendations and often negotiate directly with vendor’s attorneys or with internal managers until consensus has been reached
• Serve as the point of contact for vendors on contractual matters.
• Provide liaison between internal managers, and the vendors to identify and resolve issues as they arise;
• Facilitate and negotiate contract variations and amendments in line with approved terms
• Collates performance data for Projects/ Commodity spends into agreed reporting formats; produces Management Information reports and necessary analysis to highlight significant performance issues, critical areas, trends, discrepancies, excess, short supply, etc to support management decisions.
• Assist in resolving disputes as they arise; Initiate remedial action in the event of contract breach; and Coordinate vendor payments with Finance
• Ensure that obligations to vendors are met in accordance with contractual agreements
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
• Remain responsible for document control/management of originals and ensure redaction of confidential sections before sending to third parties.
• Provide administrative support for all contract management activities such as contract termination, suspension, claims, variations, close-outs and extensions

Qualifications (Academic, training, languages)

• Bachelor Degree in Management or equivalent combined with necessary experience.
• MCIPS or equivalent
• Have excellent communication skills
• Can show a history of career progression and ambition to grow further
• Excellent business writing and reporting skills.
• Proficient in Microsoft Office (Excel advanced level).
• Detail oriented, comfortable with numbers, charts and data sheets.
• Fluent in English Language (Arabic is a plus).